You talk. The tasks assign themselves.
Every agreement becomes a task with an owner and a date.What the room left unsettled stays visible instead of quietly disappearing.
Everyone left the meeting sure it was agreed
Six people, fifty minutes, four topics. Somebody said "let us come back to the commercials" and nobody did. Somebody agreed to send the deck, and it was not clear whether that meant today or after the holidays. The recording exists. The recap says the meeting was productive.
Nobody lied. The room just never said the last sentence out loud.
This is not another transcriber
Transcription stopped being the hard part years ago. Here is what the difference looks like in practice.
What happens after the call ends
Recording a meeting is not the hard part, and it has not been for years. The hard part is the week that follows.
You talk. The tasks assign themselves.
Execution
Every agreement becomes a task.
With an owner and a date, taken from the sentence where it was agreed. Not a bullet list somebody has to read and retype.
Awareness
Unfinished decisions stay visible.
The things the room skipped past are marked as unsettled, so they come back before they cost something.
Forty-one meetings in one week
One tidy summary proves nothing, because everybody can produce one. Here is the week a real team actually has, with every conversation read, and the ones without a recording still visible.
A week of meetings, all of them read
Forty-one conversations in five days. Every one of them comes back as a summary, a set of tasks and a list of what was left open.
41 meetings
Mon 10
Tue 11
Wed 12
Thu 13
Fri 14
Sat 15
Sun 16
Vantar: renewal
analysed
Renewal agreed in principle; the security review is the only thing standing between now and signature.
- 5 in the room
- 6 tasks
- 2 left open
One meeting, two outcomes
What a sentence turns into, and what happens to the one nobody answered.
Quarterly review with Verity Group
Tuesday · 51 minutes · 6 people
Marcus Webb12:04
I can get you the numbers from the Lyon team by end of week, but I will need Sofia to pull them.
Task
Send the Lyon team figures
Nora Bennett33:41
We should probably revisit the rollout order at some point, it feels off to me.
Left open
Rollout order was questioned and never settled
Raised once, agreed by nobody, followed by a change of subject. No owner, no date, and everyone left thinking it was handled.
What it actually does
You talk. The tasks assign themselves
Every agreement in the conversation turns into a task with a name and a date on it. The name comes from who agreed, the date from what was said, and the task carries the sentence it came from, so nobody has to argue about what was meant.Owner and date come from the conversation, not from a formEach task keeps the sentence it was born inNothing is retyped, so nothing is lost in retypingMeeting record
Pilot scope and launch conditions
In the room: Maria Feldt, Oleg Rahn, Tomas Prieto · Summary available in EN, DE
What was discussed
04:28 – 06:17Why the first attempt gave weak results
The trial ran on a generic checklist instead of the standard this team actually uses, and on ten calls rather than a normal week. Both sides agreed the comparison was not fair to either side.
11:52 – 20:39Shape of the pilot
One team, three weeks, the standard written from their own recordings. Cost is calculated after the scope is fixed, not before.
24:54 – 33:49What the team gets to see
Weekly plan per rep, the deals that went quiet, and progress against the same items week over week. Nothing that names a person outside their own manager.
Tasks and agreements · Open a task to see the sentence it came from
TaskOwnerDue
View in tasks hub →
Unfinished decisions stay visible
This is the part that surprises people. The room moves on, the topic never closes, and everyone leaves thinking it did. Spellit Notes marks what was raised and never settled, and those lines outlive the meeting they came from.Marked as unsettled, not as somebody task: this is about seeing, not about workloadCarried forward, so the same open question does not need to be remembered by a personOpens into the moment it was raisedRaised and never settled
Not tasks. Questions that came up, moved on, and left the room thinking they were closed.
Every date discussed since May assumes this is done. Nobody has named the person who does it.
Where it came up
- May 14First call22:10«We will need to run it past security at some point, obviously.»
- Jun 3Scope call09:47«Security is a formality for us, it never blocks anything.»
- Jul 9Pilot conditions31:02«So we start in August, assuming the security thing is fine, right?»
Two people have said “we”. Neither has said “I”.
Raised once, answered with a joke, never returned to.
Send it by link, in their language
The client was not in your system and never will be. They get a link that opens in a browser, in the language they read, with the recording attached if you want it there. The link stops working when you say it does.No account, no invite, no access requestExpiry set by you: a day, a week, until the deal closesThe summary reads in their language, not yoursShare summary link
Creates a link that opens in a browser. No account, no invite, no access request.
Summary language
Link expires in
The recording opens with the summary.
The link they get
What they open · English
Pilot scope and launch conditions
Agreed: one team, three weeks, the standard written from your own recordings. The exact cost follows once the scope is fixed. Open on your side: who signs off the security review.
7 days · ▶ recording attached
Search across every meeting you sat in
Not search across one recording: search across the year. What did that client say about the integration in March. Who was in the room when it was agreed. Answers come with the meeting, the moment and the words.Search across every meeting you sat in
Try:
Pilot conditionsJul 9Maria Feldt31:02
So we start in August, assuming the security review is fine, right?
Scope callJun 3Tomas Prieto09:47
Security is a formality for us, it never blocks anything.
First callMay 14Maria Feldt22:10
We will need to run it past security at some point, obviously.
Not a link to an hour-long recording. The sentence, the meeting and the minute.
Who sees what is a setting, not a promise
Some meetings are for the team, some are for two people, some are for the record. Visibility is set per meeting, and it is visible to everyone what mode a meeting is in.Who sees what is a setting
Set per meeting. Everyone in the room can see which mode the meeting is in, because a quiet privacy setting is worse than none.
This meeting is set to “People in the room”
Everyone who attended gets the summary, the tasks and the search. Nobody else does.
Someone who was not there: Sees the meeting title and who attended. Not the content.
It knows who was in the room
Not the names from the calendar invite. Who each of them turned out to be in this particular conversation, and what they left owning.
Who was in the room, and who each of them turned out to be
Nobody typed any of this in. Roles come from what people said and what they were asked, which is why the same person can hold a different role in a different meeting.
Discovery call: Vantar evaluates the platform
Topic and purpose First call with a multi-language sales team: team structure, data security, CRM integration and commercial terms.
Oliver Hayes
Our side
What they turned out to be Ran the meeting, introduced everyone and kept the agenda. Did not take a single decision: his job here was to make the room work.
Left the meeting owning
- Send the summary and the example report by Thursday
From the conversation
«Let me park the commercials for ten minutes so security gets a proper answer first.»
00:04:11
A year of promises, in one list
This is where a note-taker ends and a system of record begins. Meetings finish; the work they created does not.
Everything anyone agreed to, in one list
Meetings end. The work does not. Every task and every unanswered question from every meeting lands here, with the conversation it came from attached.
- 1,140tasks and questions
- 312meetings behind them
- 61questions still open
Saved views
All tasks and questions across every meeting this month.
TaskSend the security documentation and the data processing terms to VantarVera SandovalVantar: discoveryToday
TaskWrite down the export format their engineers asked forAdrian BellKestrel Labs: technical reviewThursday
QuestionWho signs off the scoring standard before it goes to the team?unassignedWeekly standupnot set
TaskPrepare the personalised quotation for VantarVera SandovalVantar: discoveryFriday
QuestionDo we hold the renewal until the security review closes, or run both?unassignedVantar: renewalnot set
TaskSend the written quote to WestwindOliver HayesWestwind: commercial terms5 days ago
QuestionWhat counts as "done" for the security review on their side?unassignedVantar: security follow-upnot set
TaskConfirm the account owner on Mirado’s sideOliver HayesWelcome call: Mirado2 days ago
TaskOffer a call with an existing customer in the same marketVera SandovalVantar: discoveryNext week
TaskShare example reports from the tool they used beforePetra LangVantar: discoverynot specified
What each person gets
The person running the meeting
Stop taking notes and actually run the room. The summary, the decisions and the tasks are waiting when it ends.
Everyone who attended
See what you own from every meeting you sat in, in one list, with the sentence you agreed to.
Everyone who did not
Read a meeting in two minutes instead of watching fifty, and see what was left open in it.
What it takes to run this across a company
Spellit Notes is bought by one team and ends up used by everyone. These are the parts nobody asks about in the first demo and everybody asks about in the second.
People join by their work email, not by invitation
A domain is connected once and everybody on it can sign in. No admin sits in the middle handing out seats, and nobody at your company has to remember to remove a leaver: the domain answers that question.Sign-in by a code to a work address: no password to loseWhole domains, not seat-by-seat invitationsWho has access is derived, not maintained by handWho can see a meeting is set per meeting
Some conversations are for the team, some for two people, some for the record. The mode is visible to everyone in the room, so nobody has to guess whether the one-to-one they just had is now company reading.Three modes, chosen per meeting, changeable after the factThe mode is shown, not hidden in settingsA shared link expires on a date you set, and stops working when it doesEvery action leaves a record
Who opened a meeting, who shared it, who changed the summary, who removed a recording. Not because anybody is being watched, but because the first serious question from a security team is what happens when something goes wrong.A full event log, per organisationUsage visible per team: what is actually being used, not what was boughtRecordings collected the way your team already makes them, with no bot joining the callWhat it moves
100%
of promises get an owner
8x
faster execution
2x
faster decisions
+10%
win rate on active deals
What it takes to start
No bot joins the call
Works from the first meeting
The team keeps its own tools
See the demo now. Then run it on yours.
A live demo of our products and a real conversation about your revenue growth problem.