Every agreement becomes a task with an owner and a date.
What the room left unsettled stays visible instead of quietly disappearing until somebody remembers it differently.
- Fix
- Scope agreed out loud, never confirmed in writing
- Say
- Send the scope note — the agreements are already listed
- Because
- “So we start with the audit and decide the rest after.”46:20
Somebody writes the minutes in the evening.
They do it carefully, and they still write what they remember. The half-agreement nobody said out loud does not make it in — and three weeks later that is exactly the part the client remembers differently.
Somebody types while somebody else talks
One person in the meeting is not really in the meeting: they are writing. What they capture is what they had time to capture, and the things nobody wrote down turn out to be the things that mattered.
The note taker is the person least able to run the room.
What changes
Agreements, not a transcript
A transcript is the meeting again, in text. What you need is what was decided and who owns it.
Open questions stay open
The thing the room left unsettled is marked as unsettled, instead of disappearing between two agreements.
One link for the other side
In their language, with the recording attached if you choose. Nobody reconstructs the meeting from memory.
How it works on your conversations
Every screen below is the product itself, running. Try one.
Get the meeting back as topics, agreements and owners
The conversation returns as topics with timestamps, the commitments made in it with a name and a date on each, and the questions the room raised and never closed. Every line carries the sentence it was born in, so nothing depends on how somebody remembers it.The summary, the decisions and the tasks, waiting when the call ends.Meeting record
Pilot scope and launch conditions
In the room: Maria Feldt, Oleg Rahn, Tomas Prieto · Summary available in EN, DE
What was discussed
04:28 – 06:17Why the first attempt gave weak results
The trial ran on a generic checklist instead of the standard this team actually uses, and on ten calls rather than a normal week. Both sides agreed the comparison was not fair to either side.
11:52 – 20:39Shape of the pilot
One team, three weeks, the standard written from their own recordings. Cost is calculated after the scope is fixed, not before.
24:54 – 33:49What the team gets to see
Weekly plan per rep, the deals that went quiet, and progress against the same items week over week. Nothing that names a person outside their own manager.
Tasks and agreements · Open a task to see the sentence it came from
TaskOwnerDue
View in tasks hub →
Keep the half-agreement visible
This is the part that surprises people. Somebody says “let us come back to that” and the room moves on believing it closed. It is marked as unsettled rather than assigned to anyone, because this is about seeing, and it outlives the meeting it came from.Raised in the room, never closed, and still open a week later.Raised and never settled
Not tasks. Questions that came up, moved on, and left the room thinking they were closed.
Every date discussed since May assumes this is done. Nobody has named the person who does it.
Where it came up
- May 14First call22:10«We will need to run it past security at some point, obviously.»
- Jun 3Scope call09:47«Security is a formality for us, it never blocks anything.»
- Jul 9Pilot conditions31:02«So we start in August, assuming the security thing is fine, right?»
Two people have said “we”. Neither has said “I”.
Raised once, answered with a joke, never returned to.
See who owes what, across every meeting
Not one meeting at a time: everything anybody committed to, in one list, filtered to a person or to the open questions alone. This is the difference between a tidy recap of each meeting and knowing what the last two months actually produced.Every commitment from every meeting, with an owner, a state and the call behind it.Everything anyone agreed to, in one list
Meetings end. The work does not. Every task and every unanswered question from every meeting lands here, with the conversation it came from attached.
- 1,140tasks and questions
- 312meetings behind them
- 61questions still open
Saved views
All tasks and questions across every meeting this month.
TaskSend the security documentation and the data processing terms to VantarVera SandovalVantar: discoveryToday
TaskWrite down the export format their engineers asked forAdrian BellKestrel Labs: technical reviewThursday
QuestionWho signs off the scoring standard before it goes to the team?unassignedWeekly standupnot set
TaskPrepare the personalised quotation for VantarVera SandovalVantar: discoveryFriday
QuestionDo we hold the renewal until the security review closes, or run both?unassignedVantar: renewalnot set
TaskSend the written quote to WestwindOliver HayesWestwind: commercial terms5 days ago
QuestionWhat counts as "done" for the security review on their side?unassignedVantar: security follow-upnot set
TaskConfirm the account owner on Mirado’s sideOliver HayesWelcome call: Mirado2 days ago
TaskOffer a call with an existing customer in the same marketVera SandovalVantar: discoveryNext week
TaskShare example reports from the tool they used beforePetra LangVantar: discoverynot specified
Share it with people outside your system
The contractor, the client, the colleague who missed it. Nobody signs up, nobody asks for access, and nobody waits for somebody to grant it. Set how long the link lives: a day, a week, until the project ships. It closes itself when that day comes.A link anyone can open, in the language they read, closing on the day you set.Share summary link
Creates a link that opens in a browser. No account, no invite, no access request.
Summary language
Link expires in
The recording opens with the summary.
The link they get
What they open · English
Pilot scope and launch conditions
Agreed: one team, three weeks, the standard written from your own recordings. The exact cost follows once the scope is fixed. Open on your side: who signs off the security review.
7 days · ▶ recording attached
How it lands on the meetings you already have
- No bot in the room
- Cloud recordings are collected the way your team already makes them. Nobody has to admit a robot to a client call.
- Offline meetings
- A meeting in a room goes onto a phone recorder and gets uploaded by hand. It comes back the same way a video call does.
- Any recording, not only meetings
- A voice memo of tasks you dictated to yourself comes back as tasks. People tend to discover this late and then use it daily.
- Who sees what
- Visibility is set per meeting, and everyone can see which mode a meeting is in. Some are for the team, some for two people.
- Recurring operations meetings
- A hundred of them a month, mostly stand-ups, where decisions outrun anybody’s ability to write them down in the middle of an argument.
What happens, and when
Week one
Meetings come back as tasks with owners, without anybody typing.
Month one
The decisions the room never closed are visible instead of forgotten.
Quarter one
Any meeting of the year is searchable by what was said in it.
Where to start
Each product is bought on its own. Start with the one that hurts.
Spellit Notes
Start with it!Spellit Actions
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